Position Summary

The Administrative Assistant III team member, through a wide variety of specialized and administrative functions, will work to support their direct manager (or team) through service excellence.

Duties & Responsibilities

• Act as an experience coordinator for the floor to ensure a positive experience for associates, clients, and third parties
• Coordinate and communicate meetings for internal/external customers in multiple locations
• Acting on behalf of direct manager; provide general information to clients; refer questions and issues to appropriate staff or department for further information and problem resolution
• Order and maintain office supplies and current marketing materials
• Assist teammates; cover other duties during vacations
• Manage scheduling and expense reporting for fleet drivers
• Schedule and set-up internal meetings/conference calls/catering as required
• Act as liaison for office facilities and maintenance issues
• Maintain order and cleanliness of meeting rooms and common areas of 4FBC
• Act as liaison for vendors and ensure payment of office-related invoices
• Create internal/external correspondence using Outlook and Microsoft Office products (Excel, PowerPoint, Word, etc.) as well as create correspondence and/or log activities in client management system
• Ad-hoc reporting/projects

Education & Experience

Knowledge of:

• Strong oral and written communication skills
• Adept in technology; Microsoft Office Suite, Outlook, Ultimate Software, Chrome River, Synapsys, et

Ability to:

• Anticipate needs
• Stellar time management skills and the ability to identify resources in all areas of the bank
• Use keen judgement and discretion
• Multi-task and work independently
• Perform duties and make decisions under frequent time pressures

Education and Training:

• Requires a High School diploma, an associate degree is preferred
• 1-2 years of experience supporting an individual (typically a supervisor or manager) required

Benefits and Compensation

Salary offered is based on factors, including but not limited to, the job duties, required qualifications and relevant experience, and local market trends. The role may be eligible for bonus or incentives based on company and individual performance.

(Base Pay Range: $20.50 - $26.50 /hour)

Busey provides a competitive Total Rewards package in return for your time, talents, efforts and ultimately, results. Your personal and professional well-being—now and in the years to come—are important to us. Busey’s Total Rewards include a competitive benefits package offering 401(k) match, profit sharing, employee stock purchase plan, paid time off, medical, dental, vision, company-paid life insurance and long-term disability, supplemental voluntary life insurance, short-term and long-term disability, wellness incentives and an employee assistance program. In addition, eligible associates may take advantage of pre-tax health savings accounts and flexible spending accounts. Visit Busey Total Rewards for more information.

Equal Opportunity

Busey values a diverse and inclusive workplace and strives to recruit, develop and retain individuals with exceptional talent. A team with diverse talent, working together, is essential to Busey’s commitment of delivering service excellence. Busey  is an Equal Opportunity Employer including Disability/Vets. Visit Busey.com/Careers to learn more about Busey’s Equal Opportunity Employment.

Unsolicited Resumes

Busey Bank, and its subsidiaries, does not accept any liability for fees for resumes from recruiters or employment agencies (“Agency”), without a binding, written recruitment agreement between Busey and Agency describing the services and specific job openings (“Agreement”). Busey may consider any candidate for whom an Agency has submitted an unsolicited resume and explicitly reserves the right to hire those candidate(s) without any financial obligation to the Agency, unless an Agreement is in place. Any email or verbal contact with any Busey associate is inadequate to create a binding agreement. Agencies without an Agreement are requested not to contact any associates of Busey with recruiting inquiries or resumes. Busey respectfully requests no phone calls or emails.

#bbhp